Consultancy on Team Building for the Zimbabwe Human Rights Commission

Duration: 2 Days

Short description: Undertake Team Building so as to build a cohesive and motivated team that enhances the delivery of the mandate of the ZHRC.

TERMS OF REFERENCES

1.0 BACKGROUND

The Zimbabwe Human Rights Commission (ZHRC) is established in terms of Section 232 and 242 of the Constitution of Zimbabwe Amendment (No. 20) Act, 2013 (hereinafter referred to as the Constitution). Its functions are provided for in Section 243 of the Constitution whilst the operational framework is provided for in the Zimbabwe Human Rights Commission Act [Chapter 10:30]. The mandate of the ZHRC is to promote, protect and enforce human rights and fundamental freedoms in Zimbabwe.

The Commission is led by a Chairperson, Deputy Chairperson and seven Commissioners who are responsible for providing policy direction. The Secretariat with a complement of fifty seven (57) members of staff broken down as thirty nine (39) Government paid and eighteen (18) Project staff is headed by an Executive Secretary in implementing the Commission’s constitutional mandate. The Commission carried out a Capacity Needs Assessment and one of the major findings indicated that there was need for team cohesion and move away from the silo mentality where actions are unit specific. The recommendation to address this huge gap and anomaly was the need to have a team building exercise that can assist the Commission with team cohesion and the crafting of a culture and identity.

It is against this backdrop that the Commission seeks to source the services of a reputable consulting firm with experience in building teams of people from diverse backgrounds into a cohesive and highly focused group using constructive and participatory approaches.

1.1 Rationale of the assignment

The aim of the project “Capacity Development of the Zimbabwe Human Rights Commission” is to improve and enhance the capacity of the Commission to be able to effectively deliver its Constitutional mandate. For this initiative to take off and provide the required outcomes, there is need to have a functional team that is able to work together and deliver.

It is therefore, imperative to develop a team that will be functional and be able to effectively deliver on the mandate and see through the implementation of the strategic plan (2015-2020).

1.2  Assignment Objective

The overall objective of the assignment is to carry out a team building exercise that will identify gaps and interventions that build team rapport, strengthen the existing team, develop interdependency amongst the teams and eventually build a high performance team. It is also imperative for the exercise to identify and bring about a culture of work that best suits the Commission.

Specific objectives of the assignment

  • To contribute towards building a cohesive and motivated team to enhance overall performance of the Zimbabwe Human Rights Commission.
  • To create opportunities for the Secretariat to share and learn more about each other and their specific roles to contribute towards effective implementation of the mandate of the Commission.
  • To provide opportunities for constructive engagement contributing towards promoting a positive culture, beliefs, values and norms grounded in the human rights mandate/ethos of the Commission.
  • To provide a platform for building a shared purpose, goals and targets of the Commission.
  • To develop good working relationships amongst all members.
  • To contribute towards building a shared and constructive approach to problem solving and generating new ideas.
  • To increase the teams overall knowledge of the Commission’s mandate.
  • To enhance communication skills of the Secretariat.

2.0 DUTIES AND RESPONSIBILITIES

2.1 Scope of the Assignment

  • The scope of this assignment is limited to the Secretariat of the Commission.
  • The assignment shall be rapid yet comprehensive and consultative;
  • The consultant(s) shall work closely with the Secretariat;
  • The assignment shall look at all critical areas and functions that require intervention through the team building exercise.

2.2 Methodology

The methodology should be consultative and participatory, entailing a combination of comprehensive desk reviews, analysis, interviews and activities. On the basis of the foregoing, the consultants will further elaborate on the method and approach in a manner appropriate with the assignment. The key inputs to the exercise shall be as follows:

  • An inception report outlining the consultants’ understanding of the task and the proposed methodology to undertake it;
  • Desk review of relevant documents (policy documents, official correspondence and reports)
  • Interviews with key informants (Commission leadership to provide pertinent information)
  • De-briefing session and submission of final report.

3.0 DELIVERABLES AND REPORTING ARRANGEMENTS

3.1 Deliverables

  • An inception report submitted within five working days of signing the contract (detailing the programme, literature reviewed, reports to be produced and an indication (Methodology) of how the Consultant(s) intends to carry out the assignment.)
  • Final team building report and strategy to deal with identified shortcomings.

3.2 Duration of Assignment

This assignment will be conducted over 2 days.

3.3 Reporting arrangements

The consulting firm will be reporting to the Executive Secretary of the Commission through the Human Resources Focal Person.

4.0 COMPETENCIES AND QUALIFICATIONS

4.1 Education and Training

The Lead Consultant should have a Master’s degree in Human Resources Management, Organisational Behaviour, Organisational Psychology, or related field. A higher post graduate qualification will be a distinct advantage.

 4.2 Experience and Knowledge

  • A minimum of 7 years’ experience in team building, conflict management and resolution;
  • Demonstrable experience in research and analysis;
  • Demonstrable practical knowledge in team building approaches;
  • Strong background and references on team building initiatives in Zimbabwe from the past seven years;
  • Experience working with organisations such as Government, Independent Commissions, civil society and NGOs would be an added advantage.
  • Knowledge of working with National Human Rights Institutions is an added advantage.

4.3 Competencies

  • Organisational awareness
  • Working in Teams
  • Communicating Information and Ideas
  • Self-management and Emotional Intelligence
  • Conflict Management / Negotiating and Resolving Disagreements
  • Knowledge Sharing / Continuous Learning
  • Appropriate and Transparent Decision Making

Technical and financial proposals (in separate sealed envelopes) clearly marked: “PROPOSAL FOR TEAM BUILDING FOR ZIMBABWE HUMAN RIGHTS COMMISSION”, should reach the following address no later than 22 November 2018, before 12 noon:

The Zimbabwe Human Rights Commission

144Samora Machel Avenue

Harare